City of Hapeville Mayor and Council 

700 Doug Davis Drive
Hapeville, GA 30354

February 20, 2018  6:00 PM


Call to Order
Roll Call
Mayor Alan Hallman
Alderman at Large Michael Rast 
Councilman at Large Travis Horsley
Councilman Ward I Mark Adams
Councilman Ward II Chloe Alexander
Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
Public Hearing
Consideration and Action to Rezone The Property Located At 800 Doug Davis Drive, Parcel ID: 14 0098LL0146 From U-V, Urban Village to C-2, General Commercial
Mr. Pratap Singh is seeking to rezone the property located at 800 Doug Davis Drive, Parcel Identification Number 14 0098LL0146 from U-V, Urban Village to C-2, General Commercial for the purpose of constructing a restaurant and a convenience store with fuel pumps.
Consent Agenda
Consideration and Action to Enter Into A Memorandum Of Understanding With the Teaching Museum South To Allow For Emergency Evacuation Of School Facilities To The Hoyt Smith Center
This agreement will allow for the Teaching Museum South to evacuate its facility and relocate to the Hoyt Smith Center in case of an emergency.

Consideration and Action to approve the theater design contract in the amount of $ 284,252 and approve a total project budget amount not to exceed $ 1,290,000.
Lusk and Company was selected as the Design/Build firm for the Hapeville Theater project at 597 N. Central Avenue. Upon approval of this contract, Lusk and Company will begin the design process and arrive at a final construction price that will be brought back to council for approval. Lusk and Company provided two exterior concepts in their bid documents and feedback on which concept is preferred will help guide the design process. The final design concept will be brought back to council for approval within two months of starting the design process.    
Organizational Appointments
  • City Attorney
  • City Clerk
  • Solicitor
  • Public Defender
  • City's Legal Organ
  • Official Publication
Old Business
Authorizing Resolution Hapeville 2017 Municipal Bond (Tru Hotel): Hapeville Dev Auth (Tru Hotel Project), Series 2018
New Business
Consideration and Action on a Request For Paint The Town
  • Request use of Carriage House located in Jess Lucas Park for Thursday, May 3, 2018 through Thursday, May 10, 2018, Thursday, May 17, 2018 through Thursday, May 24, 2018 and Thursday, June 7, 2018 through Thursday, June 14, 2018. 
  • Request that Hapeville Police Officers patrol PTT site areas throughout the event dates.
  • Request to have a table set up for volunteer snacks and lunches.
  • Request to display the Paint the Town Banners on Jess Lucas Park Fence (next to the Christ Church - will not obstruct the front view of the church).
  • Request yard signs to be placed around the site areas and within the community.
  • Request financial sponsorship of $500 to help support the expense of PTT volunteer t-shirts.
City Manager Report
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

Mayor and Council Comments
Executive Session
When Executive Session is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.