Mayor and Council

700 Doug Davis Drive
Hapeville, GA 30354

May 2, 2017 
7:00PM
1.
Call to Order
2.
Roll Call
Mayor Alan Hallman
Councilman at Large Michael Randman
Councilman Ward I Joshua Powell
Councilman Ward II Diane Dimmick

3.
Welcome
4.
Pledge of Allegiance
5.
Invocation
6.
Presentations

6.I.
National Police Week Proclamation
Background:

The attached Proclamation celebrates our men and women in Police Service and encourages the City to join with many communities around the nation recognizing National Police Week. Staff recommends adoption of this Proclamation by the Mayor & Council.

Should you have any additional questions, please contact the City Manager's Office.  
6.II.
City of Hapeville LCI Plan
Background:
 
The City received a grant in 2016 from the Atlanta Regional Commission (ARC) for a Livable Communities Initiative (LCI) and Comprehensive Plan Study combined. Staff and our contracted consultant The Sizemore Group have been working since November/December 2016 on this effort. We have now reached the point in the process where adoption of the plans by Council will be needed to complete the process.
 
Sizemore Group has prepared the attached Power Point presentation to outline and provide a detailed overview that highlights the main contents and issues addressed in the plan. The actual plan document will be sent to Council on or about May 5th for your review. This document will also be placed on the project web site for the public to see as well. The project schedule (unless altered by Council) calls for the formal plan adoption at the May 16, 2017 City Council meeting.
 
Should you have any questions, please contact the City Manager's Office.
 


7.
Approval of Minutes
  • March 27, 2017
  • April 4, 2017
  • April 18, 2017
8.
Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
9.
Old Business
9.I.
Consideration and action on Ordinance 2017-09 Driveway Surfacing

Background: 

At the January 10, 2017 council meeting, Mayor and Council adopted two ordinances concerning surfacing of driveways in Hapeville—one ordinance removing the provisions from the zoning code (repeal ordinance) and one ordinance reinstating those provisions to their own chapter, Chapter 58 of the City Code (chapter 58 ordinance).

At the February 7, 2017 council meeting, the council wished to make technical changes/updates to the chapter 58 ordinance (second chapter 58 ordinance), which included codification of the list of exempt driveways.  

Thereafter, at the March 7, 2017 council meeting, the Council wished to further revise the second chapter 58 ordinance. Specifically, the Council desired the best options to replace specific property exemptions (grandfathering) within the Ordinance. The staff and City Attorney advised that the best approach would be to establish a gradual compliance schedule as well as a specific process for seeking a hardship exemption from certain regulations.  

Attached to this agenda item is the revised second chapter 58 ordinance.

Due to the substantial changes in the ordinance over several readings, the Ordinance reading process was restarted on April 18th which was considered first reading of this ordinance.  Staff recommends approval on this the second and final reading as we believe further delays places the City at risk of development proposals that do not meet the new guidelines and standards. The new rule change is needed to firmly establish that gravel is not an acceptable finished surface for driveways, off-street parking and loading facilities in the City going forward.

Should you have any questions, please contact the City Manager's Office.

10.
New Business
10.I.
Consideration and action to approve the expenditure of $315,431 for property, casualty and excess workers compensation insurance.
Background:
The City has entered into a 3 year agreement with Georgia Municipal Association for property and casualty insurance, this is the 3rd year of the agreement.  Our insurance broker, Gallagher Bassett, is recommending a higher deductible plan in order to mitigate the cost to the City. Gallagher Bassett has also provided insurance quotes for the renewal of the City excess workers compensation with no changes to the deductible. 


2016-2017 Expiring Program GIRMA Package………................................……..$185,905
Excess Workers’ Compensation……....……………………………………………….$44,371
Terrorism Plus……...………………………………………………………………….....$23,119
Cyber Liability………………………………………………………………………..........$4,733
Risk Management Fee………………….……………………………………………….$20,000
Total………………………………………………………………………………………$278,128

2017-2018 High Deductible Program GIRMA Package…………..............……….$217,149
Excess Workers’ Compensation…………………………………………..…….……...$47,076
Terrorism Plus…………………..………………………………………………..……….$23,119
Cyber Liability………...………………...………………………………………..………...$4,733
IMPACT AD&D………………………………….…………………………….….….……..$3,354
Risk Management Fee…………………………………...………………….…….……..$20,000
Total………………………………..………………………………………….……….….$315,431

If approved by Council staff will enter the increase into the new budget for FY 17/18. That amount is estimated at $37,303.

Should you have any additional questions, please contact the City Manager's Office. 


10.II.
1st Reading Ordinance 2017-10 Graffiti

Background:
In an effort to provide relief for the potential effects of Graffiti and the deterioration of the area that it causes, a change will be made to The City of Hapeville’s Ordinance Sec. 26-2-40 Graffiti. This change would require that removal of graffiti shall be made within 7 days of a Notice of Violation, rather than the current 30 day requirement.  However, there will also be a provision to allow for a reasonable plan of action that may be provided to the city within 3 days of a Notice of Violation.  If approved, the revision will go into effect immediately. Staff sees this as a vital tool in combating gang activities that could be encroaching from the boarder areas we share with Atlanta.  

Should you have any additional questions, please contact the City Manager's Office. 

10.III.
1st Reading Ordinance 2017-11 Human Trafficking

Background:

In an effort to combat the growing problem of Human Trafficking around the nation and the Metro Atlanta area, it is the intention of the City of Hapeville to adopt an ordinance and regulations that coincide with the regulations recently adopted by the Fulton County Commission. Given our location adjacent to the world's busiest airport, staff believes that such a policy emphasis is appropriate.

If approved, it will add language to our current city ordinance, Sec. 26-2-19 for loitering and create a new subsection for loitering with the intent to solicit sex for hire. The new provision will provide a $1000.0 fine for the 1st offence of Loitering with the intent of soliciting sex for hire. Staff recommends approval.

Should you have any additional questions, please contact the City Manager's Office. 

11.
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

12.
Mayor and Council Comments
13.
Executive Session (if needed)
When Executive is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).
14.
Adjourn

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.