Mayor and Council

700 Doug Davis Drive
Hapeville, GA 30354

May 16, 2017
6:00PM
1.
Call to Order
2.
Roll Call
Mayor Alan Hallman
Councilman at Large Michael Randman
Councilman Ward I Joshua Powell
Councilman Ward II Diane Dimmick

3.
Welcome
4.
Presentations

4.I.
National EMS Week Proclamation
4.II.
Citizen Chalkboard Presentation
Background:

Please see the attached final report. The City Intern for this project, Sara Patenaude will make a brief presentation on the Chalkboard project.

Should you have any additional questions, please contact the City Manager's Office. 
5.
Public Hearing
5.I.
Consideration and action on a 2017 alcohol beverage license package store for Moolsoo, Inc.
Background:
Applicant: Moolsoo, Inc. d/b/a Ace Package 
Address: 409 N. Central Avenue 
Parcel ID: 14009600030201

All Departmental reports have been received and staff has no questions or major
concerns with this application at this time. We recommend approval.

Public Comment
Staff Comment
Mayor and Council Comment
5.II.
Consideration and action to provide a special exception at 917 Virginia Avenue.
Background:
Application: Raj Patel
Property Owner: Venus Virginia Avenue

The approval for this project requires a special exception by Council under our Ordinance/rules. The Planners report is attached with additional details/information. This is an advertised public hearing. If approved, this building will serve as the new HQ for Mr. Patel's company. Staff concurs with the proposed project and recommends approval. 

Should you have any additional questions, please contact the City Manager's Office. 

 
6.
Approval of Minutes
  • March 27, 2017
  • April 4, 2017
  • April 18, 2017
7.
Old Business
7.I.
Consideration and action on Ordinance 2017-10 Graffiti
Background:
In an effort to provide relief for the potential effects of Graffiti and the deterioration of the area that it causes, a change will be made to The City of Hapeville’s Ordinance Sec. 26-2-40 Graffiti. This change would require that removal of graffiti shall be made within 7 days of a Notice of Violation, rather than the current 30 day requirement.  However, there will also be a provision to allow for a reasonable plan of action that may be provided to the city within 3 days of a Notice of Violation.  If approved, the revision will go into effect immediately. Staff sees this as a vital tool in combating gang activities that could be encroaching from the boarder areas we share with Atlanta. This will serve as the second and final reading.  

Should you have any additional questions, please contact the City Manager's Office. 
7.II.
Consideration and action on Ordinance 2017-11 Human Trafficking

Background:
In an effort to combat the growing problem of Human Trafficking around the nation and the Metro Atlanta area, it is the intention of the City of Hapeville to adopt an ordinance and regulations that coincide with the regulations recently adopted by the Fulton County Commission. Given our location adjacent to the world's busiest airport, staff believes that such a policy emphasis is appropriate.

If approved, it will add language to our current city ordinance, Sec. 26-2-19 for loitering and create a new subsection for loitering with the intent to solicit sex for hire. The new provision will provide a $1000.0 fine for the 1st offence of Loitering with the intent of soliciting sex for hire. Staff recommends approval. This will serve as the second and final reading. 

Should you have any additional questions, please contact the City Manager's Office. 

8.
New Business
8.I.
Consideration and action on Resolution 2017-05 LCI/Comp Plan
Background:

In 2016, the City received a grant from the Atlanta Regional Commission (ARC) to conduct a Livable Communities Initiative Study (LCI) & update the City Comprehensive Plan. The City retained the Sizemore Group through an RFP process to organize and conduct this work. This combined study initiative is very unique in that it is one of the first times a combined study has been organized. The final draft report has been distributed in advance to the Council and is attached to this agenda. Sizemore Group and City staff will be present to respond to any questions that you may have. It is important to note that the final study, should Council adopt it, will be used as a guideline in developing future growth patterns and discussions by the City. Staff recommends adoption via Resolution #2017- 05.

The LCI process took many months to complete and involved numerous hours of coordination, staff time and public involvement. In anticipation of this key event; Mayor Hallman has invited a local artist- Mr. John Stringer to perform his original piece entitled "You Are Welcome Here". The performance of this song will serve as a significant point of celebration for the City in reaching this important milestone. The words of this special song will be made available at the Council meeting.

Due to the size of the Plan documents they can not be attached here. 

To view the full LCI/Comp Plan go to:

https://www.dropbox.com/s/pkk7ldowjq4zsfm/FINAL%20DRAFT%20Hapeville%20LCI%20CompPlan%20May%202017.pdf?dl=0

 Appendix: 

https://www.dropbox.com/s/sc8uuebebn81guw/FINAL%20DRAFT%20Appendix%20Hapeville%20LCI%20CompPlan%20May%202017.pdf?dl=0



Should you have any additional questions, please contact the City Manager's Office.  
8.II.
Consideration and action on Resolution 2017-06 CID
Background:

Last year, Fulton County and the City authorized the voluntary expansion of the Community Improvement Districts (CID) in the Aerotropolis area which includes the City of Hapeville. This year, a few more property owners volunteered to be a part of the CID. Already, City staff and the CID staff have coordinated on various projects that are in the planning stages. Some of the early work of the CID's is the improvement of the interstate appearance around the City. Additional projects and coordination such as Virginia Ave., Loop Road, Railroad screening projects, bike-ped studies, etc... are underway.

The attached materials document property owner decisions for the record. Representatives of the Aero CID will be present to answer any questions. Staff recommends approval of the Resolution. 

Should you have any additional questions, please contact the City Manager's Office. 
   
8.III.
Consideration And Action On An Agreement With USIS For Third Party Worker Compensation Claims Processing In The Amount Of $5,000 Service Fee, Re-Pricing Fee Of $5.50 Per Medical Bill, And A 25% Network Savings Fee And To Authorize The Mayor To Sign All Necessary Documents Pending Legal Review.
Background:
This Agreement will allow USIS to work as the City's third party administrator (TPA) for all
workers compensation claims. No cost increase has been proposed for their service contract in the new FY. The overall costs for this service depends totally on the amount of claims activity experienced by the City.  For 2016 approximately $20,248 was charged and a savings of approximately $7,408 was realized by the City. This is a routine budgeted item. Staff recommends approval of the contract agreement.

For additional information, please contact the City Manager.

8.IV.
Consideration and action to enter into an Intergovernmental Agreement with the Hapeville Development Authority and authorize the Mayor to sign all necessary documents pending legal review.
Background:

This is the agreement between the City and the DA necessary to execute this transaction. The DA has discussed this transaction at a recent meeting and approves in concept of this agreement/project subject to legal review. 

1.      The IGA

·        Appoints the City as the agent for administration of the Towercom lease. 

·        As agent, the City will receive all payments and take all other actions with regard to the lease.

·        Has a term of up to 50 years.

·        Terminates when the lease terminates.

·        Requires the City to pay (reimburse) the Authority $2,350 within 5 days of its receipt of the 42,350 commencement fee.

 2.      The Quitclaim Deed

·        Conveys the property to the Authority

 3.      The 1099-S is a required filing by the City when it sells property.


Should you have any additional questions, please contact the City Manager's Office. 
8.V.
Consideration and action to authorize the sell of property from the City of Hapeville to the Hapeville Development Authority and authorize the Mayor to sign all necessary documents pending legal review.
Background:

The City has an opportunity (if we move quickly) to obtain a new revenue source by leasing a small parcel of land to a cell tower management company- Tower Com. This is the same company the City recently entered into an agreement with for a new tower at Master Park. 

Attached are the documents needed to enter into this agreement via the Development Authority.

Attached are (1) intergovernmental agreement between the City and the Authority, the (2) Quitclaim Deed conveying the property to the Authority, the (3) 1099-S, the (4) Ground Lease, and a (5) flow chart.

 The flow chart may help everyone understand the transaction (Please note: The CA's Office didn’t bill for this extra information).

 1.      The IGA

·        Appoints the City as the agent for administration of the Towercom lease. 

·        As agent, the City will receive all payments and take all other actions with regard to the lease.

·        Has a term of up to 50 years.

·        Terminates when the lease terminates.

·        Requires the City to pay (reimburse) the Authority $2,350 within 5 days of its receipt of the 42,350 commencement fee.

 2.      The Quitclaim Deed

·        Conveys the property to the Authority

 3.      The 1099-S is a required filing by the City when it sells property.

Should you have any additional questions, please contact the City Manager's Office. 

 


8.VI.
Discussion of DMO RFP
Background:

The State of Georgia (DCA) oversees the administration of the Hotel Tax -(O.C.G.A. 48-13-51). The tax used for the City is seven (7) cents per room night on occupants that stay in hotels. For the City of Hapeville, that is a significant revenue stream as we currently have an inventory of over 1200 rooms in in seven hotels. 

Earlier this year, the DCA Commissioner issued a decision allowing the City to spend 2.1 cents of the 7 cents to retain a Destination Marketing Organization (DMO).  A primary purpose for the DMO is to attract visitor traffic to our community who will stay in local hotels. An RFP was written to obtain a DMO for the City. The RFP was widely circulated. Responses to the RFP were due on May 4, 2017. Two (2) proposals were received as a result. Both proposals were reviewed and ranked by an independent committee of subject matter experts. The ranking results is outlined in the attached memo. The proposals received have been posted to the City web site. 

City Manager recommendation:

Now that the DMO proposals have been reviewed and ranked, the City Manager requests that the Council authorize contract negotiations take place with the number 1 ranked organization. Should the City Manager be unable to negotiate an acceptable contract agreement with the top ranked group; negotiations could then take place with the second ranked organization. A final contract will be brought back to the Mayor & Council for review and contract award.   The deadline to complete this process is June 20, 2017. This is necessary to have a new DMO for the City in place by the DCA  established deadline of July 1, 2017. 

Should you have any additional information, please contact the City Manager's Office. 
9.
City Manager Report
10.
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

11.
Mayor and Council Comments
12.
Executive Session (if needed)
When Executive is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).
13.
Adjourn

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.