Mayor and Council

700 Doug Davis Drive
Hapeville, GA 30354

June 6, 2017
7:00 PM
Call to Order
Roll Call
Mayor Alan Hallman
Councilman at Large Michael Randman
Councilman Ward I Joshua Powell
Councilman Ward II Diane Dimmick

Pledge of Allegiance

Recognition of Employees
  • Police Department 
  • Fire Department 
Recognition of Principal Jennifer Couch
Public Hearing
1st Reading Ordinance 2017-12 Budget Ordinance FY -17-18

Attached, for June 6, 2017 is the Packet for Public Hearing and First Reading of the FY 2017-2018 City of Hapeville Budget.

Pursuant to the May 24, 2017 Budget Workshop, management has made revisions and submits the following.

  • Ordinance, Budget
  • FY 2017-2018 Budget Summary
  • Analysis of Changes
  • Detailed Proposed Budget Worksheets

Consideration and action on Ordinance 2016-31 Halfway House

This revision to the City’s zoning ordinance defines and regulates halfway houses.  A halfway house is defined as:

“A temporary residential living arrangement for persons discharged from an institutional setting and in need of a supportive living arrangement to readjust to living outside the institution. These are persons who are receiving therapy and counseling from support staff who are present when residents are present for the following purposes:

(1) To help them recuperate from the effects of drug or alcohol addiction;

(2) To help them re-enter society while housed under supervision while under the constraints of alternatives to imprisonment including, but not limited to, pre-release, work release, or probationary programs; or

(3) To help persons with family or school adjustment problems that require specialized attention and care in order to achieve personal independence.”

Halfway houses will be prohibited in the following zones:  all residential zones, RMU, V, U-V, C-R, N-C and C-1.  And they will be permitted in the C-2 by special use (which must meet certain criteria and come before Mayor and Council).

The Halfway House Ordinance, per state law, requires two readings between six and nine months apart. 

Approval of Minutes
  • May 2, 2017
  • May 16, 2017
  • May 24, 2017
Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
Old Business
Board Appointment
Mayor and Council previously made appointments to various Boards and Committees. However, there were several vacancies that were still left unfilled.  Staff has placed an New Flash on the City's website regarding the vacancies and the need for applications.  

Due to the Design Review Committee's immediate need for a position to be filled, Staff is requesting that the vacant position be filled with the application that was submitted.  

  • Design Review Committee - 1

For more information, please contact the City Manager's Office. 

Discussion of proposed development fee schedule changes.
With the upswing of the economy and the recognition of all the quality the City of Hapeville has to offer it's businesses and residents; the Cities on the cusp of a significant amount of development and redevelopment growth.  Such development will bring much needed economic activity to the City, strengthening our tax base. In addition, staff believes offering quality services and now employment opportunities for our residents and the region as a whole will make for significant positive impact. 

As the City seeks to provide outstanding development related services, including the efficient implementation of all development related projects, costs will gradually increase. In addition, the personalized attention to many details via the one-stop shop for larger projects, the Cities burden for providing these services will naturally increase.  At the same time the City must remain competitive with its neighbors and also balance the need not place an unfair burden on the existing taxpayers. 

City staff has carefully studied and evaluated our development fees (including business and alcohol licensing, planning and zoning, and community services)  and compared them with those of our neighboring cities.   Fees have not been systematically increased since 2006. Thus, Staff has proposed the following changes to our fee structure so as to enable the City to offer the highest quality services and recoup the costs associated with their provision while remaining competitive with our neighboring jurisdictions. 

Fee for the mural were adjusted based on Mayor and Council direction.  If upon review Mayor and Council approve the fees, staff will bring back a Resolution for approval.   

Please see the attached information and details. 

For additional information, please contact the City Manager's Office. 
New Business
Consideration and action to provide an extra holiday for employees on July 3rd.
July 4th falls on Tuesday and staff is requesting that July 3rd be given as an extra holiday. This extra holiday will reduce absenteeism and boost employee morale and will have no budget impact.   

For more information, please City Manager's office. 

Consideration and action to ratify the expenditure for computer equipment related to the storm damage that occurred on May 27, 2017.
The City suffered lightning damage during the storm on May 27th, 2017.   Staff is still working on gathering the approximate cost of the damage and will make a presentation to Mayor and Council on Tuesday. 

For more information, please contact the City Manager. 
Consideration and action to provide a prorated refund of $2,916.67 to Ace Package Store 2017 Alcohol Beverage License.
The previous owner, Hyun Yim, is requesting a refund of the 2017 Alcohol Beverage License fee.  The business sold May 19, 2017.  The total amount collected was $5,000; Ordinance 2017-04 provides the Council with the ability to refund the amount requested.  Staff recommends approval. 

For more information, please contact the City Manager's Office.  
Consideration and action on recommendation of Myrtle Street Traffic Study
Based on a complaint filed with the police department about motorists speeding on Myrtle Street, a speed survey was conducted.  Upon completion of the traffic study, the Police Department's Traffic Committee met to review the results and to consider recommendations to help provide additional traffic calming measures, as needed.   Although the survey concluded that there was not enough speeders to justify the need for additional traffic calming measures, it was noted that the speed limit posted was 30mph.  The committee agreed that 30mph on Myrtle Street seemed arbitrary since the street currently has speedhumps.  Furthermore, the committee would like to make a recommendation that all of the City’s residential streets that are not already posted 25mph, be moved to 25mph and signs be placed on them for consistency. 
Consideration and Action on Resolution 2017- 08 CDBG Application
The City is applying for Community Development Block Grant Funds from Fulton County.  The 2017 application is for demolition funds.  The maximum funding amount for 2017 is $ 100,000.  A resolution from council is required in the application package.  The deadline to turn the application in is June 8th.  Application for CDBG funds will be on an annual basis instead of the previous three year cycle.  Staff recommends approval of this resolution. 
Consideration to enter into an Cooperative Agreement between Fulton County and the City of Hapeville to participate in the county's Community Development Block Grant Program for fiscal years 2018, 2019 and 2020 and sign all necessary documents pending legal review.

Summary and Background:

The U. S. Department of Housing & Urban Development (HUD) has determined that Fulton County is eligible, as an "Urban County," to receive Community Development Block Grant funds (CDBG). CDBG funds are used to address the needs of the predominantly low to moderate income persons. In order for the County to administer this program in the incorporated jurisdictions, an executed agreement must be signed with the City. The normal allocation for municipalities have been around $ 50,000 to $ 100,000 a year and sometimes greater depending on the availability of funds.  If the City chooses to be excluded from the urban county, all grant applications for future CDBG funding will be competing against a larger pool of applicants from around the state. The City Manager recommends working through Fulton County and approval of the attached resolution. 

Should you have any additional questions, please contact the City Manager's Office. 

Consideration and action to approve the amendment to the LCI Contract with Sizemore Group.
Sizemore Group, LLC is requesting additional funding due to unanticipated cost that arose during the LCI/Comp Plan re-write.  These funds are being requested from the Atlanta Regional Commission and the project will still be within the budgeted amount. 

For more information, please contact the City Manager. 

Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

Mayor and Council Comments

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.