Mayor and Council

700 Doug Davis Drive
Hapeville, GA 30354

August 1, 2017
7:00PM
1.
Call to Order
2.
Roll Call
Mayor Alan Hallman
Alderman at Large Michael Rast 
Councilman at Large Michael Randman
Councilman Ward I Joshua Powell
Councilman Ward II Diane Dimmick

3.
Welcome
4.
Pledge of Allegiance
5.
Invocation
6.
Presentations

6.I.
Police Department Recongition
6.II.
Fire Department Recognition
6.III.
ATL Airport District, Inc. - Introduction and Presentation
Background:

As you know, the Council awarded a Destination Marketing Organization (DMO) contract on June 20, 2017.  The ATL-Airport District DMO was the successful bidder. This action was a major step forward in bringing the City into compliance with the latest Department of Community Affairs (DCA) guidance on the Hotel/Motel Tax Statutes and rules. The DCA issued the City a final a letter to this effect on July 26, 2017 (See Attached).

The Executive Director of the ATL-Airport District (Cookie Smoak) will address the Council Officially for the first time as a general introduction to the ATL-DMO. She will highlight a few brief plans the DMO is beginning to work on as the ATL-Airport District Team and the City staff have already been working to move ahead on meeting all of the major performance aspects of the new contract.   

Should you have any additional questions, please contact the City Manager’s Office. 

Documents:
  1. DCA Letter.pdf
7.
Approval of Minutes
  • June 2, 2017
  • June 6, 2017
  • June 20, 2017
  • July 10, 2017
  • July 18, 2017
  • July 24, 2017
8.
Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
9.
Consent Agenda
9.I.
Consideration and action to accept grant funding from Georgia Council for the Arts in the amount of $7,000 and authorize the Mayor to sign all necessary documents pending legal review.
Background:

The Georgia Council for the Arts (“GCA”)  has approved our application to receive a grant with a 1:1 match (See attached Grant Application & Award Letter).

The grant is for $7,000. The funding will help events at the Happy Days weekend including LocalMotion Festival of the Arts on Sept. 15-16
th. The grant will cover expenses for stage/sound for both nights, band performances and visual artists on Saturday and the kid zone.  This is a budgeted item.
  

Should you have any additional questions, please contact the City Manager's Office.



9.II.
Consideration and action to approve the amended Salary Schedule and the Fire Department Positions of Battalion Chief and Training Officer.
Background:
The Fire Department is requesting that the positions of Battalion Chief and Training Officer be added to the department organizational structure.  

After recent changes to NFPQ the highest ranking officer must be in-charge of an incident command scene, in order to match our surrounding neighbors' department structures the Battalion Chief position is needed.   This position will be able to maintain command of a scene, help with the City's ISO rating and provide leadership for each shift.  

The update in the NFPQ  also requires a certain amount of training be achieved by Fire Department personnel.  The new position of Training Officer will allow for training to be taught to every shift in the same manner and will provide oversight in maintaining training records.  

Human Resources is recommending adding these positions to the Salary Schedule (attached) at pay grade 76 (Training Officer) and 77 (Battalion Chief).  Each job description is attached for Mayor and Council consideration.  

Should you have any further questions, please do not hesitate to contact the City Manager. 
9.III.
Consideration and action on Ordinance 2017-15 Convenient Store Loitering
Background:

Pursuant to direction given to the City Attorney at the June 20, 2017 council meeting, attached is the convenience store loitering ordinance.

This ordinance makes it illegal for an owner, manager or operator of a convenience store that sells alcoholic beverages to allow loitering on the premises.  Further, "convenience store" is defined. Staff has reviewed this Ordinance and recommends approval. This would serve as the second and final reading. 
10.
Old Business
11.
New Business
11.I.
Consideration and action to approve Jack Burnside consulting agreement in the amount of $12,000 for administrative services on all phases of the N. Central Ave. Phase II project and approve Stantec Consulting Inc. in the amount of $60,000 for design, planning and construction oversight services and authorize Mayor Hallman to sign all necessary contracts pending legal review.
Background:
The City of Hapeville received a $100,000 grant from ARC for the scoping phase of the N. Central Ave. Phase II Streetscape Project which would run from Samuel Hape Plaza East
to I-75. Once this scoping phase is completed, the City will make application for PE, ROW and Construction funds. Stantec Consulting Inc. was the top ranked firm in a qualification review by staff. This is a 80% federal and 20% local match grant and it is a budgeted item in the 2017/2018 budget. Staff recommends approval.  
11.II.
Consideration and action to approve the expenditure of $6,800 to Connect South Fulton.
Background:

Mayor Hallman has been in discussions with all South Fulton Cities as well as Fulton County regarding the need for forming an economic development initiative to highlight the success and desirable attributes of the South Fulton area. This new initiative would be entitled "Connect South Fulton" and would be modeled after other successful efforts in the Atlanta Metro Region. The attached materials describe this effort. The collective Cities of South Fulton respectfully request the City of Hapeville's participation in launching this effort. 

The funds needed to pay our initial membership ($6,800) have been contributed by Fulton County via excess grant funds and are available to fund this request. Staff recommends approval.

For additional information, please contact the City Manager's Office.  


12.
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

13.
Mayor and Council Comments
14.
Executive Session
When Executive is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).
14.I.
Approval of Executive Session Minutes
  • June 2, 2017
  • June 6, 2017
  • July 10, 2017
  • July 18, 2017
  • July 24,2017
15.
Adjourn

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.