Mayor and Council

700 Doug Davis Drive
Hapeville, GA 30354

October 3, 2017 

Agenda 
7:00 PM
1.
Call to Order
2.
Roll Call
Mayor Alan Hallman
Alderman at Large Michael Rast 
Councilman at Large Michael Randman
Councilman Ward I Joshua Powell
Councilman Ward II Diane Dimmick

3.
Welcome
4.
Pledge of Allegiance
5.
Invocation
6.
Presentations

6.I.
Citywide camera System Demo
7.
Public Hearing
7.I.
Consideration and action on a 2017 Alcohol Beverage Licence for Bed and Breakfast at Maison LaVigne at 3532 South Fulton Avenue, Hapeville, GA 30354.
Background:
Applicant: Eileen Randman
Address: 3532 South Fulton Avenue 
Parcel ID:  14-0098-002-005-9


7.II.
Consideration and action on a 2017 Alcohol Beverage License for WP Atlanta LLC D/B/A Solis Hotel (In-Room Service).
Background:
Applicant: WP Atlanta, LLC
Agent: Michael T. Sutter 
Address: 2 Porsche Drive 

The applicant is in the process of publishing the legal advertisement  as required by Ordinance.  The advertisement is to run in the October 11th and 18th papers of the South Fulton Neighbor.  Staff recommends approval of the license.  

7.III.
Consideration and action on a 2017 Alcohol Beverage License for WP Atlanta LLC D/B/A Solis Hotel (Roof Top Additional Facility)
Background:
Applicant: WP Atlanta, LLC
Agent: Michael T. Sutter 
Address: 2 Porsche Drive 


The applicant is in the process of publishing the legal advertisement  as required by Ordinance.  The advertisement is to run in the October 11th and 18th papers of the South Fulton Neighbor.  Staff recommends approval of the license.  

7.IV.
Consideration and action on a 2017 Alcohol Beverage License for WP Atlanta LLC D/B/A Solis Hotel.
Background:
Applicant: WP Atlanta, LLC
Agent: Michael T. Sutter 
Address: 2 Porsche Drive 

The applicant is in the process of publishing the legal advertisement  as required by Ordinance.  The advertisement is to run in the October 11th and 18th papers of the South Fulton Neighbor.  Staff recommends approval of the license.  

8.
Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
9.
Consent Agenda
9.I.
Approval of Minutes
  • July 31, 2017 
  • August 1, 2017
  • August 6, 2017
  • August 15, 207
  • September 19, 2017
9.II.
Consideration and action on acceptance of insurance proof of loss claim for lightning damage to city equipment on May 27,2017.
Background:
City staff in coordination with Liberty Technology has been responding to the lightening event that occurred in May (Memorial Day weekend).  Estimated damage to the system exceeded $300K.  Liberty Technology has replaced all equipment with newly purchased equipment. 

Liberty Technology has met with the insurance investigator.  All documents and equipment have been submitted.  The investigator requested a separate line item proposal for just the equipment that was physically damaged by the lightening.  The total value of that proposal is approximately 30% of the entire scope of impacted infrastructure.  City staff has followed up with Arthur J. Gallagher & Co., the City's insurance broker to advocate on behalf of the City. 

Per Council authorization the City Manager issued emergency payment to Liberty Technology in late June of approximately $106K to help replace various equipment that was used in the emergency response process. 

The City's insurance carrier, GIRMA, has stated that the coverage will provide reimbursement for $115,805 ($90,855 replacement cost and $24,950 emergency repair).  

Staff recommends approval of the Proof of Loss Claim.  

9.III.
Consideration and Action to utilize state contract pricing on the purchase of two new F-150 trucks for Public Works in the amount of $38,976.
Background:
The majority of the trucks in the Public Works Department fleet are more than 15 years old. With only 3 pickups purchased within the last 10 years, our truck fleet is aging rapidly. These two new vehicles would be purchased utilizing the state-wide contract price. This is a budgeted item in the 2017/2018 budget.        
 
Documents:
  1. vehicle.pdf
9.IV.
Consideration and Action on an easement through Master Park for AT&T and to authorize the Mayor to sign all necessary documents pending legal review.
Background:
On July 24th, AT&T bored through gas, fiber and sewer lines in the Central Park neighborhood causing major damage. At that time of the incident, we informed AT&T that they were not to bore through that neighborhood again. The other available option to reach the cell tower with the fiber was to run an aerial fiber line on the existing power poles that run through Master Park. AT&T agreed to the new route and this easement will finalize that project.         
Documents:
  1. Easement.pdf
  2. 501.pdf
9.V.
Consideration and action on an agreement between Race Trac, Inc. and the City of Hapeville for the installation of a traffic signal to be located at the intersection of Norman Berry Drive and Virginia Avenue and authorize the Mayor to sign all necessary documents pending legal review.
Background:
The City of Hapeville staff and legal team has reviewed a proposed agreement between Race Trac, Inc and the City of Hapeville regarding the installation of a traffic signal at the intersection of Norman Berry Drive and Virginia Avenue.  Race Trac, Inc. will pay for the design and installation of said traffic signal at the intersection and the City of Hapeville will assume maintenance of the traffic signal.   Staff recommends approval of the agreement.
9.VI.
Consideration and action on an agreement between the City of East Point and the City of Hapeville for the synchronization of a traffic signal to be located at the intersection of Norman Berry Drive and Virginia Avenue and authorize the Mayor to sign all necessary documents pending legal review.
Background:
The City of Hapeville staff and legal team has reviewed a proposed agreement between the City of East Point and the City of Hapeville regarding the synchronization of the traffic signal at Norman Berry Drive and Virginia Avenue.  This synchronization will include synchronization of the traffic signals at Bobby Brown/Virginia Avenue and I-85/Virginia Avenue.  The agreement is subject to the approval of the City of East Point City Council.  Should any substantive changes be requested by the City of East Point, the agreement will be brought back to Mayor & Council for review.  Staff recommends the Council approve the agreement with execution by the Mayor upon approval by the City of East Point Mayor & Council.  
10.
Old Business
11.
New Business
12.
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

13.
Mayor and Council Comments
14.
Executive Session
When Executive is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).
15.
Approval of Executive Session Minutes
  • July 31, 2017
  • August 1, 2017
  • August 6, 2017
  • August 15, 2017
  • September 19, 2017
16.
Adjourn

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.