Mayor and Council

700 Doug Davis Drive
Hapeville, GA 30354

November 7, 2017
7:00 PM

Agenda
1.
Call to Order
2.
Roll Call
Mayor Alan Hallman
Alderman at Large Michael Rast 
Councilman at Large Michael Randman
Councilman Ward I Joshua Powell
Councilman Ward II Diane Dimmick

3.
Welcome
4.
Pledge of Allegiance
5.
Invocation
6.
Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
7.
Consent Agenda
7.I.
Approval of Minutes
  • October 3, 2017
  • October 17, 2017
7.II.
Approval of Executive Session Minutes
  • October 17, 2017
7.III.
1st Reading Ordinance 2017-18 Film
Background:
The intent of the city in adopting the filming ordinance is to facilitate entertainment industry work performed in Hapeville while safeguarding the interest of Hapeville’s residents and businesses.  The Economic Development Department will serve as a resource for Hapeville’s residents and businesses, providing information upon request about the process and procedures and acting as a liaison between residents, businesses and the entertainment industry.  

The City Attorney's Office has reviewed the draft and provided input via comments and tracked changes.

This is the first reading of this ordinance.
7.IV.
Consideration and action to cancel the November 21st Mayor and Council Meeting.
7.V.
Consideration and action on Resolution 2017-12 Comprehensive Plan
Background:
In 2016, the City received a grant from the Atlanta Regional Commission (ARC) to conduct a Livable Center’s Initiative Study (LCI) and update the City's Comprehensive Plan.  The final document was transmitted to the Atlanta Regional Commission and the State of Georgia Department of Community Affairs for review in accordance with procedures prescribed by state law. The Atlanta Regional Commission and the State of Georgia completed the review on September 22, 2017 and determined that the plan is in compliance with the Minimum Standards and Procedures for Local Comprehensive Planning and requested that the Mayor and Council adopt a Resolution for the Comprehensive Plan that is dated after September 22, 2017. 

7.VI.
Consideration and action to enter into a Mutual Aid Agreement with Chattahoochee Hills, College Park, East Point, Fairburn, Fulton County, Palmetto and Union City for fire department services and emergency medical services.
Background: 
Fire Department staff has been working on an intergovernmental agreement for the provision of Mutual Aid between Fulton County and the cities of Chattahoochee Hills, College Park, East Point, Fairburn, Hapeville, Palmetto and Union City, Georgia each to maintain and staff a Fire Department for the purpose of fire suppression, protection, prevention, rescue and emergency medical assistance and, each of the parties hereto that they render supplemental fire suppression, protection, prevention, rescue and emergency medical assistance to the other parties in the event of a fire or other local emergency, and to take part in joint training exercises; and, it is the desire of the Parties, all signatories hereto, to enter into this agreement for mutual aid pursuant to the 1983 Constitution of the State of Georgia, Article IX, Section II, Paragraph 3 and the Official Code of Georgia Annotated 0.C.G.A. § 36-69 "Georgia Mutual in consideration of the mutual covenants contained herein, and for other good and valuable consideration, the Parties hereunto agree. After working with the City Manager, the City Attorney, and the neighboring jurisdictions, Fire Department staff recommends approval of this resolution. 

7.VII.
Consideration and Action To Retain A Planning Support Contract To B+C Studios

Background:
In November 2016 Mayor and Council approved awarding a contract to B+C studios for City Planning and Zoning support. The city continues to experience growth and has continued need for planning and zoning services, however, that day to day needs vary and fluctuate.

The City's Planning Consultant is responsible for: 


  • Zoning application, conditional use permit and site plan review services;
  • Variance and appeals application review services:
  • Occupational tax permit reviews
  • Architectural Design Standards Reviews
  • Comprehensive Plan updates, including Short Term Work Program (STWP) project development;
  • Capital Improvements Element preparation in conjunction with the City Engineer;
  • Periodic updates to the Zoning Ordinance, Zoning Map and other ordinances;
  • Recommendations concerning land use and zoning, including annexation;
  • Review sign permit applications;
  • Grant writing for such programs as TEA 21, DCA, LDF, and CDBG programs;
  • Attendance and representation of planning & zoning staff at Planning Commission, Board of Appeals, Design Review, and Mayor & Council; and
  • other related tasks as assigned by the City Manager.  

B+C Studio's planning services contract ends on November 15th, 2017.  Staff recommends approval for provision of planning services for another year by B+C Studio.

Should you have any additional questions, please contact the City Manager's Office


8.
Old Business
8.I.
Discussion and consideration of Coyotes Removal.
Background:
Citizens have complained that coyotes are stalking and killing their domestic cats.  Last year, the City reached out to the Department of Natural Resources and they advised us that coyotes were indigenous to the area and should be left alone, unless they have injured a person or were suspected of having rabies.

Of course, since they are killing pets, staff needs Council direction on how to address the issue.  Staff has provided a quote from a company that will remove the coyotes. This is not an issue that can or should be handled through our animal control program.  
9.
New Business
9.I.
Consideration and action to provide a one-time payment to City Employees in the amount of $106,467.66.
Background:
It has been recent custom for the City to distribute a one-time payment over and above regular wages and salary in excess of regular wages to our employees.  We recognize the value of our employees and without their dedication, selfless effort, and attention to details, Hapeville could not be the great and growing city that it is.  The City staff recommends a 2% one-time payment to employees with a minimum of $500 for full-time and $250 for part-time.  The source of the funds are combined from 2017 tax digest increases over the initial budgeted estimates and departmental savings from unfilled staff positions.

9.II.
Discussion of Air B and B - Short Term Rentals
Background

Concerns have been raised in the City that short terms rentals (e.g., Air B and B) are increasing in the area and may create issues for the City, including but not limited to crime, fire safety, non-permitted uses, and traffic.  The included memo is to foster discussion for Mayor and Council on direction for the City regarding this topic.


10.
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

11.
Mayor and Council Comments
12.
Adjourn

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.