Mayor and Council

700 Doug Davis Drive
Hapeville, GA 30354

December 5, 2017

Call to Order
Roll Call
Mayor Alan Hallman
Alderman at Large Michael Rast 
Councilman at Large Michael Randman
Councilman Ward I Joshua Powell
Councilman Ward II Diane Dimmick

Pledge of Allegiance

Hapeville Charter Middle School - Matthew Lindsey
Community Service Award
  • Dennis and Deborah Martino
Employee Recognition
  • Kara Benton - 10 Years  Police Department 
  • Officer of the Year - Police Department 
  • Civilain Employee of the Year - Police Department 
  • Firefighter of the Year 
  • Fire Department Promotions 
Financial Report FY 2017


Attached you will find a Preliminary FY 2017 Year End Financial Report.

All values are subject to final audit results, but at this time, it is believed that the General Fund’s financial results will not vary significantly.

The audit and preparation of the Annual Financial Statements are proceeding in a timely manner.

Public Hearing
Consideration and action on a Conditional Use Permit for 1001 Virginia Avenue.
Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
Consent Agenda
Approval of Minutes
  • November 7, 2017
Consideration and action to approve the 2018 Meeting Calendar.
Consideration and action to cancel the December 19th Mayor and Council meeting.
Consideration and action to approve Better Buy Glass in the amount of $18,681.42 for new doors, frames and glass for the Hoyt Smith Center.
Several of the doors at the Hoyt Smith Center are in major disrepair and not in compliance with ADA standards. New doors, glass and frames will allow for ADA improvements. These improvements will be expensed from hotel/motel taxes. These are budgeted items in the 2017/18 budget. The other bids were from Advantage Doors Inc ($52,400.00) and Buckhead Glass ($29,415.00).
Consideration and action to enter into an Agreement for Probation Services between the City of Hapeville and Professional Probation Services, Inc. and to authorize the Mayor to sign all necessary documents pending legal review.
The Department of Community Supervision (DCS) revised its Rules on misdemeanor probation contracts in 2017, attached is the revised contract for the City with Professional Probation Services, Inc (PPS).  Also, attached is a copy of current DCS Rules.  DCS Rule 102-2-.08 on service agreements specifically states, “Service agreements are required to meet the standards in these rules and O.C.G.A. §42-8-101 by January 1, 2018.

PPS is not requesting any increase in supervision fees and the City may terminate this contract at any time upon thirty (30) days written notice. 

At this time, staff is recommending approval of this agreement. 

Consideration and action on Resolution 2017-13 GIRMA Firefighter Cancer Policy
House Bill 146 requires local fire departments to provide a lump sum payment to any firefighter diagnosed with certain types of cancers and up to 3 years of disability payments to firefighters who, because of injury or illness, cannot work as a firefighter. 

Staff is recommending the that City purchase the lump sum cancer coverage through GMA.  The City currently is a member of GMA's property and casualty insurance group GIRMA.  GIRMA is requesting a resolution amending the current policy to add the coverage for the lump sum cancer coverage.  The City currently offers employees Long-term Disability coverage through Georgia Greater Life, however, the policy will have to be amended to provide for a separate class that is only for firefighters and to increase the maximum monthly benefit from $3,000 to $5,000.  Georgia Greater Life has agreed to make these amendments to the City's policy.  

Consideration and action on Resolution 2017-14 Service Delivery Strategy

O.C.G.A.  § 36-70-20 et seq. requires Fulton County and the municipalities within Fulton County to enter into an agreement for the delivery of services within Fulton County. Fulton County and the municipalities within Fulton County have been in negotiations regarding the Service Delivery Strategy Agreement for over seven years and now Fulton County and the cities located within Fulton County have completed mediation to resolve remaining issues regarding the Service Delivery Strategy Agreement. The proposed Service Delivery Strategy Agreement for Fulton County and the municipalities located within Fulton County, has been negotiated through a Court appointed Special Master and all parties have agreed to the agreement, a summary of which is attached to the Resolution with a full copy being located in the City Manager’s Office and available through the City of Hapeville’s network

Consideration and action to approve an amendment to the Animal Services Contract with Fulton County.
The City entered into an Intergovernmental Agreement with Fulton County to provide animal control services on an as needed basis.   The County placed an RFP for these services earlier this year and had one vendor that met the qualifications.  The County is in the process of negotiating a new contract with the vendor.  Thus, the County is asking to extend the current IGA for 4 months (January 1 - April 30).  Pricing would be the same for this time period and be on a as called basis.  

Staff is recommending approval of this matter. 

1st Reading Ordinance 2017-18 Film

There was a first reading of this ordinance on November 7, 2017.  This will be the second first reading of this ordinance due to the changes made to the ordinance since first reading.

 The intent of the city in adopting the filming ordinance is to facilitate entertainment industry work performed in Hapeville while safeguarding the interest of Hapeville’s residents and businesses.  The Economic Development Department will serve as a resource for Hapeville’s residents and businesses, providing information upon request about the process and procedures and acting as a liaison between residents, businesses and the entertainment industry.  

The City Attorney's Office has provided a redline (and a final version) of the version presented to Mayor and Council on First Reading.

This is the is the second first reading of this ordinance.
Consideration and Action to approve payment of $10,000 to Nelson Mullins Riley & Scarborough


In 2016 a Hapeville resident filed an intervention on the bond issue for the Solis Hotel 2 Porsche Drive project.  This invoice represents the City’s share of the costs, shared with the developer for the defense in order to allow the project to proceed.

Old Business
New Business
Public Comments

At this time, the Mayor opens the floor to comments from the audience. Comments should relate to a specific agenda item, not listed on the agenda for a Public Hearing, or to a concern within the jurisdiction of the City. Mayor and Council meetings serve the purpose of conducting city business and are not a forum for the unlimited expression of opinion. The Mayor reserves the right to limit comments to matters germane to city business and may refer speakers to the City Manager or other staff for resolution.  

Mayor and Council Comments
Executive Session
When Executive is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).
Approval of Executive Session Minutes
  • November 7, 2017

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.