Mayor and Council Work Session

700 Doug Davis Drive
Hapeville, GA 30354

October 15, 2019  6:00PM

Call to Order
Roll Call
Mayor Alan Hallman
Alderman Mike Rast
Councilman at Large Travis Horsley
Councilman Ward I Mark Adams
Councilman Ward II Chloe Alexander
Presentation of Donated Funds to Ms. Barbara Riley of the Amanda Riley Foundation by Chief Bloodworth
Fire Chief Bloodworth will give recognition to all those that made contributions to the Amanda Riley Foundation on behalf of the Hapeville Fire Department and will present the donated funds to Ms. Barbara Riley, President of the Amanda Riley Foundation.
Public Hearing
Consideration and Action on a Special Exception at 600 South Central Avenue
Michael Foster on behalf of Regions Bank is requesting approval of a special exception to authorize the installation of an Automated Teller Machine (ATM) at 600 South Central Avenue, Parcel Identification Number 14 009800200513.  The property is zoned RMU, Residential Mixed Use and is located in the Arts District Overlay (A-D). The Planning Commission considered this item on Tuesday, October 8, 2019 and recommended the Mayor and Council grant the special exception as requested.  Staff supported their recommendation. 

Staff Comment
Applicant Comment
Public Comment
Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
Consent Agenda
Old Business
Consideration and Action to Amend and Update Mobile Food Vendor Ordinance to be Consistent with Transient Merchant Ordinance - 1st Reading
Attached for approval is an amended Mobile Food Vendor ordinance. Legal has updated the language in this ordinance so that it is identical and consistent with the Transient Merchant ordinance.

Staff respectfully requests Mayor and Council to waive first reading due to the upcoming events this month 
New Business
Consideration and Action on Bond Refinancing Recommendation for the Development Authority

With the recent low interest rates, the City and Development Authority explored refinancing the 2004A, 2004B and 2007 bonds.  The City issued and RFP on behalf of the Authority.  Twenty five requests were issued with 3 bids returned.  BB&T returned a winning bid as detailed in the packet. For Council consideration and approval is a resolution approving the issuance by the Hapeville Development Authority of $4,705,000 Revenue bonds to refinance the Series 2004A, 2004B and 2007 Bonds and approving an Intergovernmental contract between the Authority and the City securing the Bonds in order to effect approx $120,000 in interest cost savings by lowering the interest rate from approx 4.5% to approx 2.4%".

An additional document will be uploaded to the City's website on Monday.

Consideration and Action to renew the Annual Water & Sewer and Stormwater Repair Contract with the Corbett Group, LLC.
An RFP was issued in 2018 for Annual Repairs to the Water & Sewer and Stormwater infrastrcture. This annual contract is for jobs that require the assistance of a contractor due to the complexity of the repair.The Corbett Group was the low bidder and the annual contract has two additional one year options to renew.Staff recommends renewal of the first year option with no changes in the bid unit pricing.   
Consideration and Action on Acceptance of LCI Wayfinding and Virginia Avenue Roundabout Project
As a follow up to the 2017 LCI study, with funding from the Atlanta Regional Commission, the City of Hapeville engaged Stantec Consulting Services, Inc. to perform a feasibility study for the Virginia Avenue Roundabout and Wayfinding recommendations for the Virginia Avenue Corridor.  The study and recommendations were completed in September 2019 and are now being presented to Council.  Staff recommendation is for the Council to accept delivery of the study.  Staff requests the Council review the results of the study and direct Staff at a later date for any desired action. 

Consideration on Ordinance Amendment for Mayor and Council Regular Meeting Schedule - 1st Reading
Attached for consideration is an ordinance amendment for the Mayor and Council regular meeting schedule. The ordinance has been amended to include November 19, 2019 as a regular meeting date.

City Manager Report
Public Comments
Members of the public wishing to speak shall sign in with the City Clerk prior to the start of the meeting. Time limitations for Registered Comments are three (3) minutes per person. The total Registered Comment session shall not last more than fifteen (15) minutes unless extended by Council. Each member of the public, who fails to sign up with the City Clerk prior to the start of the meeting, wishing to address Mayor and Council shall have a total of two (2) minutes. The entire general comment session for Unregistered Comments shall not last more than ten (10) minutes unless extended by Council.
Mayor and Council Comments
Executive Session
When Executive Session is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.